Proposal documents

Updates of these templates will be ongoing; you should always make sure to refresh this webpage, download the shell from the Internet just prior to preparation of the Bid Proposal.

Use the following documents in bid proposals.

Preparation instructions

​Instructions for file/folder structure and schedule of prices

Instructions for proposal documents

Introduction
These guidelines and templates (shells) are offered on the Internet as an aid to preparing and organizing the formal bid documents hereinafter referred to as the Proposal.

The intent of these guidelines is to standardize the content, color, order, and appearance of a Bureau of Aeronautics' bid proposal. The purposes of standardizing the Proposal are to reduce bidder confusion and errors; to reduce the time and cost to prepare the Proposal; and to reduce consultant errors and omissions. These instructions are not intended to provide technical or design information needed to develop and produce specific project specifications.

An electronic file of each Proposal form is set up on the Internet. We believe that utilization of the template hereinafter called "shells" is an extremely efficient technique for producing clear, concise, complete, and correct bid proposals. The shells were prepared using Microsoft Word with form fields. To enter information in the "fields," F11 takes you ahead and shift+F11 takes you back. The specifier shall use the shells as a basis for the Proposal. Each shell includes standard clauses and data applicable to each element of the Proposal. The specifier downloads the shells and completes the fields as prompted. Hopefully the printed hard copy’s appearance mirrors a standard Bureau bidding document. If not, rearrange as necessary. Appearance is important as we want the bidders to recognize each document as a Bureau standard. Neither the Bureau or the bidders want altered or missing clauses.

Construction documents are defined as all of the written and graphic documents prepared or assembled by the engineer or Bureau for communicating the design and administrating the construction contract. The bound Proposal is divided into five segments, however it does not include all of the project construction documents as indicated in the following table:

Listed here are instructions for the proposal documents.

If you have any questions, please contact the project manager with which you are working, or email Matt Malicki.